How it works
Set up in a week. Sorted every month.
Our onboarding follows one simple checklist. After week one, the daily work takes almost no effort from you, and your report arrives on the same date every month.
Every day
Snap the slip. That’s your job done.
Send slips and invoices to our WhatsApp line or email. We match them to your bank feed and ask only when something is unclear.
- Slips by WhatsApp or email
- Questions batched, not drip-fed
- Report on the same date every month
Start
Free health check
15 minutes
A free 15-minute cash-flow health check. We look at your cash position with you and show you your cash gap in plain rand. If we can help, you get a fixed monthly quote. No obligation.
Book your health checkWeek 1
Getting set up
A few short tasks
Sign the engagement letter and POPIA agreement
Our data processing agreement sets out what data we hold, why, who sees it and how long we keep it. We don't access any data before it's signed.
Give us access to Xero or Sage
Invite us as an adviser or accountant user. No subscription yet? We set one up in your name. You stay the owner.
Connect your bank feeds
For every business bank and card account. We check that the first transactions come through.
Set up receipt capture
Install the Xero or Sage app on your phone and save the Cashveld WhatsApp number for slips. We test it with one slip.
Set up invoice templates
So all invoices go out from your software, with your logo, banking details and VAT number.
Capture opening balances
Bank, debtors, creditors, loans, VAT and SARS balances at the start date, from your last financial statements or SARS statements.
Agree the catch-up
How many past months still need capturing, and a target date. A large catch-up is quoted separately.
Agree your report date
When your monthly report arrives, and who receives it.
Every day
No effort from you
Part of your routine
Bank feeds
Transactions flow into Xero or Sage automatically. We code them.
Slips
Photograph a slip in the app, or send it to our WhatsApp number straight after paying. Nothing to file.
Invoices
Sent from your software only, so every sale is recorded and followed up.
Every month
Your pack, by the 5th
Due by the 5th
By the 3rd we send you a short list of unclear transactions. By the 5th, you send us for the previous month:
- All bank and card statements, including any personal accounts that business money went through
- Any slips and supplier invoices that weren't captured during the month
- A list of cash received and cash paid out (date, amount, what for)
- Wages and salaries paid (names, amounts and any deductions)
- Your answers to our list of unclear transactions
We then close the month and send your report on the date we agreed.
Ongoing
Separate business from personal
Step by step
Director's loan account
Every personal payment from the business, and every business payment from your pocket, is recorded properly instead of getting lost.
A fixed owner's draw
One fixed amount you pay yourself each month, such as on the 25th. Anything outside it goes to the loan account and shows in your report.
Three bank accounts
Operating for day-to-day income and costs; tax reserve for an agreed share of income for VAT, provisional tax and PAYE; savings for a buffer and future spending.
A one-page report
What came in, what went out, what you took, and the cash left in each account.
End of month 1
The first check-in
15 to 30 minutes
We walk you through your first monthly report and check that everything is working:
- Bank feeds all working and up to date
- Receipt capture in use, with no big pile of missing slips
- Your monthly pack received by the 5th
- Owner's draw and separate accounts in place
- Catch-up months on track for the agreed date
All client information is handled in line with POPIA and our data processing agreement. See our privacy notice.
Know your cash 13 weeks ahead.
Start with a free 15-minute cash-flow health check. We'll show you your cash gap in plain rand and give you a fixed monthly quote.
